Détail du poste

Directeur

PlanetFinance

Date de clôture : 1 juil. 2012

Lieu :
Afrique du Sud

Description du poste :

About the Organization:
Founded in October 1998, PlaNet Finance (PF) Group’s mission aims to alleviate poverty by contributing to the development of the microfinance sector. It supports MFIs by providing them with technical assistance services in terms of capacity building and financing to facilitate their growth. PF also works with the private sector (banks and financial institutions), international agencies and governments to facilitate the development of an efficient and mainstream microfinance sector.

About the Job:
PlaNet Finance (PF) is looking for an Office Manager - Planet Finance Southern Africa. S/he will be responsible for administrative and financial procedures of the office. S/he will be ensuring legal, regulatory and fiscal compliance and facilitate the management of human resources.

Responsabilités :

• Procedures (with support from volunteer):

  • Define and update the internal administrative and financial procedures of the office;
  • Organize the office's administration and finance unit in collaboration with the executive director (ED);
  • Define the administrative and financial procedures manual of the office in accordance with policies defined by head office;
  • Update these procedures when required.
• Compliance (not delegated):

  • Ensure legal, regulatory and fiscal compliance;
  • Manage the logistics for the establishment of PlaNet Finance in South Africa and ensure compliance of the office's legal status;
  • Maintain the legal and fiscal compliance of the office, governance of the local entity.
• Human resources (not delegated):

  • Facilitate the management of human resources;
  • Support recruitment of new staff, draft job descriptions and job offers, circulate offers in relevant media and draft work contracts in coordination with PlaNet Finance's team in South Africa and in head office;
  • Ensure the integration of new staff;
  • Facilitate application for and renewal of work visas for the team;
  • Monitor leave and expenses accounts for the staff;
  • Design and implement the office's risk management policy and the personnel security plan, draft the office's security manual and monitor compliance to the security policy;
  • Select appropriate insurance for personnel and work premises;
  • Coordinate with local authorities for payment of taxes (social insurance, income tax, etc.).
• Cash flow management (not delegated):

  • Implement the financial processes of the office;
  • Plan and update office cash flow with regard to contracts and budgets;
  • Liaise with head office in respect of cash flow requirements for the office;
  • Manage the day to day relationship with the bank.
• Accounting (support from book keeper):

  • Implement the accounting processes of the office;
  • Manage client and donor billing, payment follow-up and filing;
  • Update expenditures and receipts ledger;
  • Keep journal entries and accounting books up to date;
  • Carry out regular bank reconciliations;
  • Manage office's fixed assets and stock;
  • Prepare for financial audits.
•  Office administration (support from volunteer):

  • Implement the administrative processes of the office;
  • Implement staff missions logistics (e.g. travel bookings);
  • Manage procurement and payment processes;
  • Manage the day to day relationship with local suppliers;
  • Ensure compliance with the procurement policies of PlaNet Finance and donors. Before any disbursement, check contract compliance and receipting;
  • Control preparation of cheques and payments;
  • Manage petty cash account;
  • Manage overheads and recurring expenses;
  • Manage the day to day relationship with PlaNet Finance international head office's administration and finance department regarding payments.
• Project administration (support from volunteer):

  • Manage the administrative requirements of projects, facilitate projects budgeting and ensure follow up;
  • Analyze funder contracts, design FCOs’ admin compliance plan (including receipts filing method) and create funder/project admin file;
  • Assist in project budgeting and monitor compliance with PlaNet Finance financial policies;
  • Follow up on project budgets and regularly reconcile actual expenses with the project officer;
  • Supervise the preparation of audit missions and the provision to auditors of all documents required for the missions.

Compétences/qualifications/expérience :

• Reads, writes and speaks French (non-negotiable);
• Good knowledge of accounting procedures;
• Post matric education in accounting/ finance/ economics/ management;
• Excellent knowledge of Microsoft Office software (Excel);
• At least 1 year of professional experience, preferably more;
• Ideally, some knowledge/experience of European Commission audit procedures.

Contact :

PlanetFinance


Afrique du Sud

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